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Common Reasons for the Rejection of the Documents for Recording
- Names not appearing the same throughout the document. "Name of each person
who executed the instrument appears identically in the body of the instrument,
in the acknowledgement or jurat, in his signature, and beneath his signature."
[I.C. 36-2-11-16, emphasis added.] (EXAMPLE: If John H. Doe is used, it must
be the same throughout. Not John Doe or John Henry Doe. This includes a/k/a,
n/k/a, f/k/a and the other names as well.)
- Company/Corporation names are included in this rule.
- Names not typed or printed identically beneath the signatures.
- Name of person preparing the document is missing. (Documents prepared
outside of Indiana are the exception.)
- Designation of the address of the grantee is missing on a deed. (EXAMPLE:
"Grantee’s address is…")
- Incorrect recording fees. (See fee schedule).
- Name of company and/or title of officer missing at signature.
- Cross reference number (or book and page number) to original document
missing.
- Signature missing or is not an original signature.
- Legal description missing or is incomplete.
- Recorded instrument number of a Power of Attorney must be listed on a
document that is being recorded and signed by an attorney-in-fact.
- Notary information missing or incomplete. (EXAMPLE: Country of residence
or commission expiration date missing).
- Real estate is not in Marion County.
- Auditor’s stamp is missing. (Only required on certain document types. See
recording requirements).
- Recording of court documents must have the judge’s signature and be
file-stamped by the Clerk.
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