Advisory Board Meeting September 4, 2008
Board Members Present: Judge William Young, Judge Lisa Borges, Eva Talley – Sanders, Proxy for Sheriff Anderson; David Wyser, Proxy for Prosecutor Brizzi; Dennis Bender, Dale Buwalda, William Carr, Leslie Duvall, Mark Renner, Proxy for Mayor Ballard; Robert Hill, Christine Kerl, Ryan Vaughn, D. Michael Wallman, Natalie Wolfe,
Board Members Absent: Pastor Adrienne Holmes, Judge Marilyn Moores, Zach Main, Margaret Payne, Christina Trexler,
Others Present: John Deiter, MCCC; Patty Montgomery, MCCC; Josh Gross, MCCC; Frank Watson, NESCO; Barb McNamara, BBNA; Sandy Coleman, NESCO; Chuck Coleman, NESCO; Charlotte Pontius, Fairbanks; Suzanne Pierce, Craine House; Ashley Black, MCCC; Denice Smith, MCCC; Bill Dishman, MCCC; Fred Coan, MCCC; John Smith, MCCC; Shelvy Keglar, Midwest Psychological Center; Karen Carlson, Midwest Psychological Center; Tim Campbell, VOA; John Fisher, MCCC; Andrea Mosier, MCCC; Jill Jones, MCCC; Christy Smeehuyzen, MCCC; Chip Gibson, NESCO; Chuck Eid, MCCC; Tiffany Clark, MCCC;
With a quorum present Judge Young called the meeting to order at 12:03 p.m.
Approval of Board Minutes from the Meeting of August 7, 2008 Judge William Young asked for a motion to approve the Board minutes taken on the meeting held on August 7, 2008.
The motion was moved and seconded and the Board meeting minutes from August 7, 2008 were approved.
Discussion of Executive Director Job Description Judge Young said that a committee was formed at the last Board meeting held on August 7th. This committee was formed, to complete a job description, for an Executive Director of Marion County Community Corrections.
Judge Young then introduced Robert Hill, who chaired the committee for job description of an Executive Director.
Robert pointed out to the Board some typographic errors on the job description that will be fixed before the job is posted.
The mistakes that need to be corrected were as follows, under Task Statements, Task Four (4), third line, 6th word, should read state not sate. On the second page, Task Twelve (12), needs to read “On call status 24 hours per day, seven days per week. In the Minimum Qualifications box, the word in, should be inserted before criminal and put a slash after the word and. The final change to be made is in the Classification Summary box. The last sentence in that box needs to read ideals and accomplishments, not ideas and accomplishments.
Questions and answers ensued.
Judge Young asked that the job description be posted not only with Human Resources, but in as many places that are appropriate. Judge Young asked that if anyone had any ideas of where the job description could be posted, to email their requests to Christine Kerl. Christine will post the jobs with groups or other agencies.
Judge Young then asked for a motion to approve the job description, for an Executive Director for Marion County Community Corrections.
The motion was moved and seconded and the job description for an Executive Director of Marion County Community Corrections was approved.
Formation of Committees to Address: A. Potential Duvall Relationship with Department of CorrectionB. Update on Center
Judge Young referred to the by-laws for Marion County Community Corrections on the formation of committees. The by-laws state that the Advisory Board can have three (3) standing committees.
The first committee is the executive committee. This committee is designed to include formulating policy matters relating to the Community Corrections program and developing personnel policies pertaining to recruitment, selection, promotion and termination of staff.
The second is the special projects committee. The responsibilities of this committee include review, evaluation and development of employment services, substance abuse services, and other social services available to victims and offenders.
The third is the programming and planning committee. It is the responsibility of this committee to plan and develop new programs and evaluate the expansion of existing programs.
The by-laws also allow the chair person to appoint the members of the permanent committees. The chair person may appoint special committees as the chair person sees the need.
Judge Young informed the Board that he will forward a copy of the by-laws to all committee members.
Judge Young asked that if any Board members are interested in serving on a particular committee to email him with their request. Judge Young also said that he is going to appoint members of the Advisory Board to an ad hoc committee. This committee will go over the applications for the Executive Director Position. This committee will develop a process to interview the applicants for the position of Executive Director. Judge Young would like the job description for Executive Director to stay posted for six (6) weeks.
Judge Young informed the Board that he has been having some meetings with the Department of Correction. The discussion at these meetings has been about Department of Correction, becoming a partner to Marion County Community Corrections, at Duvall Residential Center. Judge Young said that John Deiter and Judge Borges have attended these meetings with him. The Department of Correction is going to draw up a “white paper” as to how they would like to see this partnership developed. The Department of Correction would be in charge of security, kitchen, and medical part of the Duvall Center. The Department of Correction would not be taking over the Duvall Center. Marion County Community Corrections would be in control of the beds at Duvall. The Department of Correction would bring their programs to the Duvall Center and those programs would be made available to those who are sentenced to Community Corrections with no charge to Marion County Community Corrections. Judge Young said that this partnership is only in the beginning stages. The Department of Correction would like to put a parole office at Duvall. Judge Young would like to see probation have an office space at Duvall along with the parole office.
Judge Young then moved to the discussion of the Annex, also known as the Center. He said that the Center has been the subject of a federal law suit. Judge Young said that the building is in need of repair at the cost of around one and a half million dollars ($1,500,000.00). Judge Young said that the Controller’s office denied Community Corrections the money for the repairs. Judge Young then said that after January 1, 2009 no more people will be sentenced to the Center. Judge Young informed the Board that Judge Lawrence, the presiding judge over the lawsuit, ordered the Center closed by the end of the year. Judge Young said that faced with the condition of the building and faced with budget restraints this made it necessary to close the building.
Judge Young then introduced John Deiter to speak about the Department of Correction Audit Report.
Department of Correction Audit Report John Deiter said that since one executive director left and another took his place, he asked for Department of Correction to do another fiscal audit of Marion County Community Corrections.
John said that he is doing a time line to address the program weakness of Marion County Community Corrections. John said some of the items listed in the audit, under program weakness, are already being addressed. Job descriptions that were outdated are being brought up to date. The lack of programming services for offenders is being addressed with the use of Level of Service Inventory – Revised (LSI-R). Case planning based on the outcome of the LSI-R will be done between the offender and their officer. Policies and procedures for Community Corrections are being rewritten.
The Board has not had the chance to look at the audit since it was distributed to members today before the meeting. John stated that he wanted to distribute the audit today and then bring his time line to the Board meeting next month to show how MCCC will respond to the program weakness.
Representative of SentinelJohn brought to the Board’s attention, that at a Board meeting in several months ago they were informed that IMPD had destroyed over four hundred thousand dollars ($400,000.00) worth of Marion County Community Corrections equipment. John said that now, one of MCCC staff people is collecting equipment full time. This position started on the 3rd of July and for the month of July, forty eight thousand dollars ($48,000.00) worth of equipment was collected. In the month of August, fifty two thousand dollars ($52,000.00) plus was collected.
John informed the Board that at the last Board meeting Marion County Community Corrections renewed their contract with G4S for six (6) months because the contract had expired on the first of August 2008.
John said that case managers along with one G4S employee are taking care of maintenance of equipment. John said that this takes away time, that case managers could be using to be in the field and being in court.
John then introduced Tim Barttrum from Sentinel.
Tim gave an over view of the company, and proposals made to Marion County Community Corrections, if Marion County Community Corrections signed a contract with Sentinel.
John Deiter asked the Board if Marion County Community Corrections could proceed with discussions with Sentinel.
The Board had no objections with Community Corrections continuing discussions with Sentinel.
Update on ProgrammingNo discussion at this time and will be moved to another Board meeting in the future.
State of Electronic MonitoringNo discussion at this time and will be moved to another Board meeting in the future.
New BusinessJohn brought to the Board’s attention that the Consultant Contract, with Mike Brown, and the Chaplaincy and Faith Based Services Contract, with Pastor Rondle Brewer, are about to expire. John said that the new contracts will be on the agenda at the next Board meeting in October. John said that the contracts will stay the same only the dates will be changed on the new contracts.
John asked for Board approval to move ahead with the contracts. John said that he would only move forward with the contracts if Department of Correction approved funding. The Department of Correction is still considering the request.
The Board had no objections with Marion County Community Corrections moving forward on the contracts.
The Board also asked that contracts be emailed to them for review when they are ready.
In closing comments, the Board asked that when Judge Lawrence, reduced his order in writing for the closing of the Center, that Board members be given a copy. The Board asked Corporation Council’s, Drew Carlson, to advise them of what actions are necessary in the closing of the Center. The Board wanted to know what actions are necessary of the Board, the Board Chairman, the Executive Director, and what kind of public notice would need to be posted if any.
Judge Young asked if there was any further business to take care of.
With no further business the meeting was adjourned at 1:22 p.m.