Advisory Board Meeting
August 2, 2007
Board Members Present: David Cook, Advisory Board Chairman; Judge William Young; Rondle Brewer; Leslie Duvall; Christine Kerl; Michael Wallman; Patrice Abduallah; Mary Moriarty Adams; Jerry McCory; Proxy for Mayor Peterson; James Wyatt, Proxy for Sheriff Anderson;
Board Members Absent: Rhonda Allen; Judge William Nelson; Prosecutor Brizzi; Judge Marilyn Moores; Dr. Eugene White; Pastor Adrienne Holmes; Noel Wyatt; Terry Buford; Jane Hart Ajabu;
Others Present: Brian Barton, MCCC; Tiffany Clark, MCCC; Patty Montgomery, MCCC; Ashley Black, MCCC; Mark Smith, MCCC; Jim Fouch, MCCC; Chris Collins, MCCC; Charles Eid, MCCC; Christy Smeehuyzen, MCCC; William Owens, MCCC; Charlotte Pontius, Fairbanks; Delbert Harmon, Urban League; Rebecca Phillips, First Baptist Church North; Tim Campbell, Volunteers of America; Steve Runyon, Volunteers of America; Debi Marshall, Volunteers of America; Lloyd Bridges, Riverside Community Correction Corp; Lori Goins, Riverside Community Correction Corp; Beverli Mason, Riverside Community Correction Corp;
Without a quorum present, Advisory Board Chairman David Cook called the meeting to order at 12:09 P.M. A quorum was not needed for discussion of Future Options of Community Corrections Center.
Discussion of Community Corrections Center Future Options
Brian started discussion of the Correction Center, formally known as the Annex, by giving a brief history of the building and occupants. The building is over a hundred (100) years old and was built to be a warehouse. Community Corrections leased the building and it was opened in 1990. At its height, three hundred and forty (340) inmates were housed there. A lot of time and money has been spent on the building with the biggest problem being the restrooms. The building still has the old wooden floors in the bathrooms which buckle and sway every time they get wet. Due to the problems with the bathrooms and other areas in the building the inmate population had to be decreased and today houses one hundred and twenty (120) to one hundred fifty (150) inmates. Decreasing the population made a remarkable difference and the building is a lot cleaner. Brian then went into discussion as to what he thinks the options are for the future of Community Corrections Center.
Plan A Remain Open & Renovate
Brian stated that the renovation could be done by closing two (2) floors at a time and that the new flooring would be guaranteed for ten (10) years. He said that the Center would continue to serve Misdemeanors, D-Felons, Drug Treatment Participants, Intermittent Incarceration, Child Support Violators, and Probations Violators. He also stated that the Center could become a technical rule violation center where individuals could be housed for a short period of time so they may be able to adjust their negative behavior and be provided drug and alcohol treatment opportunities. Inmates housed here would also be required to participate in work crews at the Marion County Jail and the Center. Brian also said that he hopes to have around $300,000.00 left over from the building of Duvall Residential Center to put toward the renovation.
Plan A Renovate & Remain Open Budget
Brian stated that the building has an appraised value of $870,000.00. He said that the renovation was going to have a cost of $1,072,817.00. He also included in the budget an amount needed for a vendor to clean inmate personal items which was twenty thousand dollars ($20,000.00) and an amount needed for additional security, two guards per shift, with a cost of $286,000.00. The total cost to remain open would be $1,378.817.00.
Plan B Move Staff and Inmates Out
Brian stated that if we were to terminate the contract with the landlord we would have financial penalties as well as strict termination notices. Brian also stated that the County could purchase the facility starting September 2007 and could utilize the facility for other needs. If Community Corrections were to vacate this building, additional room would be needed for displaced employees.
Plan B Move Staff and Inmates Out Budget
Brian stated that if the Center were to close Marion County would lose 228 jail beds. The cost to replace the beds at Jail 2 would be $3,328,800.00. The lease at the Center can only be terminated each April 30th and a twelve (12) month notice must be given which means, Community Corrections could not move out until April 30, 2009. The cost needed to find space for displaced staff at this time is unknown. The total cost for terminating the contract early is $145,616.00 plus.
Plan C Close the Center but Continue to Occupy
Brian stated that inmates could be moved out of the Center and the Center could become headquarters for Home Detention and Community Corrections Administration. He said the rent at 155 E.Market, which houses administrative staff and home detention officers, is $72,000.00 a year. At the Center the floors could be renovated for MCCC office space and classrooms for Home Detention participants. The current renovation budget would be reworked to turn inmate floors into an office environment.
Plan C Close the Center but Continue to Occupy Budget
Brian said that the cost to lose 228 inmate beds was $3,328.000.00. He said that the total cost to occupy the building is unknown at this time because the renovation budget would have to be reworked.
Questions and answers ensued regarding the three different plans. It was finally decided that Future Plans for the Center would be put back on the agenda for the October meeting.
With a quorum now present, Advisory Board Chairman David Cook announced that the meeting would continue.
Approval of Board Minutes
Advisory Board Chairman David Cook announced that in the minutes taken on the June 12, 2007 meeting that Board Member Les Duval was marked absent and present. It was noted that Les Duval was present at the June 12th, 2007 meeting.
Advisory Board Chairman David Cook then asked for a motion to approve the Board minutes from the meeting held on June 12th, 2007.
The motion was moved and seconded and the June 12th 2007 Board Meeting minutes were approved.
Approval of Male Work Release Contract with Riverside
Brian stated that the contract ended in June and we then go on a month to month contract with Riverside until the board approves the contract. Brian stated there was a board meeting last month to get contracts approved but it was not held, as we did not have a quorum. Brian was also waiting on an approval and amount of funds from Department of Correction. We have had a contract with Riverside for about eight years. Riverside provides one hundred and fifteen (115) work release beds at a cost of $17.00 a day per offender.
Questions and answers ensued concerning the Riverside contract.
Advisory Board Chairman David Cook asked for a motion to approve the Male Work Release Contract with Riverside. The motion was moved and seconded and the Male Work Release Contract with Riverside was approved.
Judge Young cast a no vote for approval of the Male Work Release Contract with Riverside due to contract being inconsistent.
Approval of Female Work Release Contract with Volunteers of America
Brian stated that twenty six (26) females are housed at Theodora House at a cost of $20.76 per client per day. This is an annual cost of $197,012.40 per year. Community Corrections has had the contract with Volunteers of America for twenty one (21) years.
Questions and answers endued concerning the Volunteers of America contract.
Advisory Board Chairman David Cook asked for a motion to approve the Female Work Release Contract with Volunteers of America. The motion was moved and seconded and the Female Work Release Contract with Volunteers of America was approved.
Judge Young cast a not vote for approval of the Female Work Release Contract with Volunteers of America.
Approval of Female Community Transition Program with Volunteers of America
Brian stated this contract allows for females to be released early from Department of Correction to Community Corrections. The program houses six (6) females at a cost of $26.11 per client per day and a total cost of $57,180.90 per year.
Questions and answers ensued concerning the Female Community Transition Program Contract with Volunteers of America. Judge Young brought to Legal Council Drew Carlson’s attention that he thinks the dates on the contract should be changed to read July 1, 2007 to June 30, 2008 and not June 1, 2006 to June 30, 2008. Judge Young also asked Drew to amend the date, Whereas, the Agreement will expire on June 30, 2007 be changed to July 1, 2007. Drew Carlson agreed to change the contract to read Whereas, the Agreement will expire on July 1st, 2007 and, The term of this Agreement shall be from and including July 1, 2007 to June 30, 2008.
Advisory Board Chairman David Cook asked for a motion to approve the amended Female Community Transition Program Contract with Volunteers of America. The motion was moved and seconded and the amended Female Community Transition Program Contract with Volunteers of America was approved.
Judge Young voted no to approve the Female Community Transition Program Contract with Volunteers of America because he has not seen the amended contract.
Approval of Independent Residential Contract with Partners in Housing
Brian stated that offenders that have been accepted into this program are able to have more freedom. The offender has their own room and may at times have an overnight guest. The contract is only three months long as Partners in Housing is searching for a new location. The cost for a three month period is one thousand forty dollars. (1,040.00)
Questions and answers ensued.
Advisory Board Chairman David Cook then asked for a motion to approve the Independent Residential Contract with Partners in Housing. The motion was moved and seconded and the Independent Residential Contract with Partners in Housing was approved.
Judge Young cast a no vote for approval of Independent Residential Contract with Partners in Housing .
Approval of Substance Abuse Treatment Program Contract with Fairbanks
Mark Smith gave an overview on this program. Mark stated that the contract at this time is only from the dates of June 30, 2007 to September 30, 2007 as we are in the process of receiving quotations to provide addiction services for both the Correction Center and Duvall.
Questions and answers ensued. Judge Young asked Legal Representative Drew Carlson to amend the contract at the third Whereas, to read for an additional term, and not a one year term. Drew agreed to amend the contract to read for an additional term and not a one year term.
Advisory Board Chairman David Cook then asked for a motion to approve the ameded version of the Substance Abuse Treatment Program contract with Fairbanks. The motion was moved and seconded and the Substance Abuse Treatment Program Contract with Fairbanks was approved.
Judge Young voted no to approve the Substance Abuse Treatment Contract with Fairbanks because he has not seen the amended contract.
Approval of Healing Hands Program with Indianapolis Urban League
Delbert Harmon from Urban League gave a brief summary of Healing Hands. The program helps up to thirty six (36) males mostly African American on home detention. Healing Hands has a program called Skills to Work where the offender can learn computer and life skills to assist them in finding employment. The Healing Hands Program also makes referrals for offenders to assist them in finding employment. The program is two parts with Urban League being the secular part and First Baptist Church being the faith part.
Advisory Board Chairman David Cook asked for a motion to approve the Healing Hands Contract with Indianapolis Urban League. The motion was moved and seconded and the Healing Hands Program with Indianapolis Urban League was approved as submitted.
Judge Young voted no to the approval of the Healing Hands Program Contract with Indianapolis Urban League.
Update on Duvall
Brian stated that the kitchen at Duvall is not completed but hopes that the Duvall Residential Center will be open late September 2007.
Advisory Board Chairman David Cook asked if there was any further new or old business before the board.
With no further business before the board the meeting was adjourned at 1:24 P.M.